The Service Employees International Union (SEIU) is an organization of 2.1 million members uniting workers in three sectors to improve their lives and the services they provide.
Department: Administration (Moose Jaw location)
Status: 1.0 FTE Full-time; Temporary (3 months) with the possibility of extension
Primary Purpose:
To provide essential reception and administrative assistance to ensure the smooth operation of daily activities, particularly those related to the Moose Jaw office of SEIU-West. As a first point of contact, this position plays a key role in providing the highest level of service to SEIU members, and works closely with their employers as well as local and national SEIU staff.
Nature of Work:
Reporting to the Director of Administration, this position supports the Moose Jaw SEIU-West office. In addition to routine tasks, this position provides support to staff for a variety of reception and administrative tasks as needed. This position requires the ability to work independently and receive general supervision. The position emphasizes teamwork and the provision of excellent, efficient and friendly support It is driven by constant deadlines, continuous changes, and shifting priorities.
Typical Duties:
Perform reception and administrative duties. As the first point of contact in the Moose Jaw office, respond to internal and external inquiries and requests in a prompt, professional and thorough manner. Problem solve where appropriate or act as a liaison between the inquirer and the appropriate staff member to ensure that all inquiries are resolved; manage routine tasks such as sorting and distributing the mail, ordering supplies, distributing correspondence, filing, booking meeting rooms, and arranging office keys and parking; create, edit, proofread, update and maintain complex office documents (collective agreements, forms, letters, memos, charts, posters/flyers, presentations, etc.), and other similar tasks as assigned; provide support to staff in the Moose Jaw office with tasks such as typing and formatting letters, reports, etc.; plan and coordinate meetings and special events; and coordinate travel arrangements such as securing vehicle rentals, registering for conferences, and arranging for flights and hotels.
Qualifications/Education:
Completion of Grade 12 and a recognized one year post-secondary business/administrative program. An equivalent combination of education and experience may be considered.
Experience:
A minimum of two years’ experience working in a fast-paced, multifaceted office environment is required. Previous experience working in a trade union environment would be beneficial.
Terms and conditions of employment, including salary, are governed by the applicable agreements between SEIU-West and COPE Local 397.
Please apply no later than 5:00 p.m. May 9, 2012 to:
Director of Administration – Interim
#200 – 747 46th Street West
Saskatoon, SK S7L 6A1
Fax: 306.652.1392
E-mail: donna.mitchell@seiuwest.ca
Click on the link below for a printable PDF version of this job posting:
JOB POSTING: Office Administrative Assistant – Moose Jaw
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