Moose Jaw: Short Term Relief Administrative Assistant
Department: Operations (Moose Jaw location)
Status: Short Term Relief (STR)
Scope of Hours: This position will be required to provide coverage of duties in the absence of the Permanent Full Time Administrative Assistant (PFT). The hours of coverage would vary from a minimum of 7.5 to a maximum of 37.5 per week. The determination of hours worked is based on organizational needs. As much advanced notice of shifts to be worked will be provided as operational needs permit, down to a minimum of 24 hours notice. There may also be an option for project work to be performed.
Salary information: The hourly wage rate is $22.59, (Step 1, Administrative Staff).
Essential Nature of the Work:
Reporting to the Director of Operations, this position provides essential reception and administrative assistance to ensure the smooth operation of daily activities, particularly those related to the Moose Jaw office of SEIU-West. As a first point of contact, this position plays a key role in providing the highest level of service to the membership of SEIU-West. It requires the ability to work independently and receive general supervision. The position emphasizes teamwork and the provision of excellent, efficient and friendly support. It is driven by constant deadlines, continuous changes and shifting priorities.
Typical Duties:
As the first point of contact in the Moose Jaw office, this position will provide reception and administrative duties, and respond to inquiries and requests in a prompt, professional and thorough manner; manage routine tasks such as sorting and distributing the mail, ordering supplies, distributing correspondence, filing, booking meeting rooms, and arranging office keys and parking; create, edit, proofread, update and maintain complex office documents (collective agreements, forms, letters, memos, charts, posters/flyers, presentations, etc.), and other similar tasks as assigned; provide support to staff in other offices and departments as needed; plan and coordinate meetings registration duties for conferences and special events; coordinate travel, secure vehicle rentals and arrange booking for flights and hotels.
Qualifications/Education:
Completion of Grade 12 and a recognized one year post-secondary business/administrative program. An equivalent combination of education and experience may be considered.
Experience:
A minimum of two years’ experience working in a fast-paced, multifaceted office environment is desired. Previous experience working in a trade union environment would be beneficial.
Only successful candidates will receive a confirmation email to attend an interview.
Terms and conditions of employment, including wage rate, are governed by the applicable collective agreement. Please apply no later than 12:00 p.m. Friday, January 17, 2020 to:
Terry Zahorski, Director of Operations, SEIU-West
#200 – 747 46th Street West, Saskatoon, SK S7L 6A1
Fax: 306.652.1392, E-mail: [email protected]